6 min read

Centralised software systems: a solution to the manual data entry conundrum

Featured Image

Manual data entry is time-consuming – we all know it, we all dread it, but it has to be done, right? It’s the traditional way of recording key information, records and processes, but this manual work can hinder your business processes and its potential for more speedy and efficient business growth.

Research shows that executives are spending a large portion of their weekly time consolidating data and information, with over half making decisions using old data. A survey conducted by TrackVia found that half of construction managers are capturing quality data manually, with some still using old-school paper and pen. A key finding from the survey was that managers are using email as their primary mode of communication, and consequently, orders and project changes are sometimes missed.

Key tactical questions to consider in terms of records and data management include:

How do you collect data?

How does your staff get access to data?

What data does your business create and possess?

What data will be critical to evolving your business operations?

The solution: A centralised software system, one that’s online and can be accessed remotely by all key stakeholders from anywhere in the world.

Studies have also shown that replacing manually-written information on forms with entering information into a computerised system significantly reduces errors.

Below are some of the key features within Lucidity’s suite of products and how they can help:

Lucidity InForm is designed to enable businesses to build their own forms for everything from pre-start checklists and inspections to meeting minutes and anything else in between. Administrators can manage forms by organisational structure, have control over who has access to certain forms within a group, archive out-of-date forms, users have secure mobile access, documents and photos can be attached, actions assigned, and completed forms emailed to stakeholders.

Lucidity OnSite can help project managers keep track of sub-contractor’s movements by monitoring arrival and finish times. It’s also a way of tracking resources and monitoring day-to-day hourly costs to be able to estimate future project costs and resources required.

Lucidity Risk is a register for documenting risk and consolidating all relevant information; a central source that’s readily available and easy to use. In capturing historical and current records of risk, project managers are exposed to all lessons learnt.

Lucidity Intranet is a centralised online system where important records and processes can be kept, including an OHSE management system, incident reporting, training records, audit planning and scheduling, and other important documents.